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ARTICLE I:
MEMBERSHIP
Section 1:
Anyone who is willing to uphold the Objectives of The Club, and
of the CKC, and who pays the appropriate dues shall be eligible for
membership.
Section 2:
Annual dues shall be payable on January 1 of each year. Any
member who has not paid the required dues for the current year by
the Annual General Meeting will have his/her membership privileges
suspended until such dues are paid. Membership is revoked if dues
are not paid in the fiscal year.
Section 3:
A member may not vote until all dues are paid. The amount to be
paid as annual dues may be changed by a majority vote of the Board
of Directors at any meeting, with the change to take effect at the
beginning of the next fiscal year.
Section 4:
The membership of The Club shall consist of the following
classifications:
INDIVIDUAL - any individual making application to join The
Club.
FAMILY - all members of a single family living at one
address.
FOREIGN - individuals or families living outside the country
of Canada.
HONORARY - anyone recognized by majority vote at a meeting of
the Board of Directors as having made outstanding contribution to
The Club.
Section 5:
Individual members shall be entitled to one vote. Two votes
shall be accepted from a Family membership. Foreign and Honorary
members shall not be entitled to vote.
Section 6:
Any member of The Club who is suspended by the CKC shall
automatically be suspended from the privileges of The Club for the
same period of time as the suspension by the CKC.
Section 7:
The Board of Directors, by affirmative vote of two-thirds of all
members in good standing of The Club, may suspend or expel a member
for conduct detrimental to the breed or The Club. The member facing
suspension or expulsion shall be provided with a written explanation
of the reasons behind the Board’s action. The vote for suspension or
expulsion shall take place after a hearing at which the member,
having been notified in writing of the charges against him/her not
less than twenty days before the hearing, shall have the right to
answer the charges, question those making the charges, and offer
testimony and evidence of his/her behalf.
Section 8:
Upon written request of a former member who had been suspended
or expelled, the Board of Directors may, by affirmative vote of
two-thirds majority of all members in good standing, reinstate a
former member.
Section 9:
Any individual rejected for membership by The Club must be
provided with a written explanation.
Section 10:
In accordance with CKC policy, “any member of The Club who is
suspended, debarred, deprived, expelled, or whose membership has
been terminated by the CKC’s Discipline Committee shall be suspended
from the privileges of The Club for a like period.”
ARTICLE II:
ORGANIZATION
Section 1:
The Executive management of The Club shall be entrusted to the
Officers of The Club (President, Vice-President, Secretary,
Treasurer, and immediate Past-President) together with the Regional
Directors (one representative from each of the five geographic areas
as established by the Canadian Kennel Club). The Executive Officers
and Regional Directors collectively shall be called the Board of
Directors.
Section 2:
Executive Officers and Regional Directors of The Club shall be
elected to a two-year term.
Section 3:
No Officer may serve more than two consecutive terms in the same
Executive position.
Section 4:
No two Officers may be from the same household.
Section 5:
All elected members of The Club must be members in good standing
in The Club.
Section 6:
The President, Vice-President, Secretary, and Treasurer must be
members in good standing of the Canadian Kennel Club and must be
residents of Canada.
ARTICLE III:
MEETINGS
Section 1:
The Regular Meetings of the Board of Directors and the Annual
General Meeting of The Club may be held by correspondence.
Section 2:
The President shall call at least one Regular Meeting of The
Club in each year. Notice of a Regular Meeting must be given at
least one month prior to the meeting.
Section 3:
When meetings are to be held “in person”, the exact time and
location will be made known to the membership by written notice.
Section 4:
The Board of Directors may conduct business by regular mail and
electronic means.
Section 5:
All correspondence of the Board of Directors shall be channeled
through the Secretary.
Section 6:
Non-residents of Canada are not eligible to vote.
Section 7:
The membership at any Regular Meeting of the Board shall
constitute a quorum.
Section 8:
A quorum for the Annual General Meeting, if it is an “in person”
meeting, shall be two Officers and thirty percent of the membership.
Section 9:
The members of the Board shall be included for the purpose of
determining a quorum and shall have the right to vote on all matters
coming before the Board.
Section 10:
No proxies shall be accepted on any vote.
Section 11:
All meetings of The Club and of its governing bodies and all
matters of practice and procedure not otherwise herein specified
shall be governed by the Common Law of Procedures of Canada, Roberts
Rules of Order, current edition.
ARTICLE IV:
COMMITTEES
Section 1:
The Board of Directors may appoint any committee as may be
needed to serve the functions of The Club. All committees are
subject to the authority of the Board of Directors. The President of
The Club shall be an ex-officio members of all committees
established by The Club.
Section 2:
The Newsletter Committee shall be a Standing Committee of The
Club. The chairperson of this committee shall be the editor of the
newsletter and shall be responsible for its publication at least
twice in each fiscal year. The chairperson shall have the authority
to add members to the committee.
Section 3:
The Nominating Committee shall be a Standing Committee of The
Club (see Article V1: Nominations and Elections).
Section 4:
The Membership Committee shall be a Standing Committee of The
Club. The Chairperson shall be responsible to accept applicants’
names, to forward monies to the Treasurer as they are received, and
to welcome new members with a package of information. The
Chairperson shall also keep accurate membership records and notify
members whose dues are outstanding.
Section 5:
Except for Standing Committees of the Board, the Board of
Directors will determine when the term of the committees will end.
ARTICLE V:
FINANCE
Section 1:
The financial year of The Club shall be the calendar year,
January 1 to December 31 of each year.
Section 2:
Dues shall be the amount specified in the Standing Resolutions
and shall be payable on January 1 of each year.
Section 3:
The funds of The Club, except for amounts specified in the
Standing Resolutions as authorized to be placed in the safe-keeping
of certain Officers as a Petty Cash imprest fund, shall be placed in
a branch of any Canadian Chartered Bank or Financial Institution.
Section 4:
All cheques issued by The Club shall require the signature of
the Treasurer and the President or Vice-President.
Section 5:
Should The Club remain inactive for three years, or should
two-thirds of its members vote, in writing, to dissolve The Club,
all assets—after the payment of all debts of The Club—shall be
converted into cash and transferred, by way of cheque, to a Canadian
Veterinary Teaching Hospital.
Section 6:
All documentation related to the dissolution of The Club shall
be sent to the Canadian Kennel Club.
Section 7:
The Club shall not be conducted or operated for profit and no
profits, remainder, or residue from dues or donations to The Club
shall inure to the benefit of any member or individual.
ARTICLE VI:
NOMINATIONS AND ELECTIONS
Section 1:
The President, with the approval of the Board, in an election
year shall establish a Nominating Committee composed of three
members in good standing. The Committee shall develop a slate of
candidates and report back to the President.
Section 2:
The President or designate shall make available to the members a
list of candidates and ballots for candidate selection at least one
month prior to the election date.
Section 3:
Ballots containing the names of candidates for positions on the
Board of Directors shall be sent to the membership by regular mail
and the membership shall be instructed to forward completed ballots
to the designated tabulator. Computer voting will be acceptable with
handwritten signature.
Section 4:
Election shall be by secret ballot.
Section 5:
No proxies shall be allowed.
Section 6:
No more than three Regional Directors may be elected from any
one region, and Regional Directors must reside in the regions they
represent.
Section 7:
If a vacancy for a position of the Board of Directors should
occur, the Board of Directors, by majority vote, may appoint a
member in good standing to fill the vacancy.
Section 8:
The Board of Directors shall serve until their successors take
office in the next fiscal year.
ARTICLE VII:
CHANGES TO THE BY-LAWS
Section 1:
Any proposal to change the By-laws shall be presented for debate
in at least two regular meetings of The Club. Having received
written notice of the proposed amendment, the membership will vote
on the proposal. A two-thirds majority is required to change the
By-law.
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